This new partnership brings together Element’s position as an industry and technology leader – leveraging its unmatched scale, deep expertise, and end-to-end digital capabilities across the vehicle lifecycle – with Motus’ industry-leading reimbursement platform, mobile app, and program design. Together, Element and Motus will deliver a seamless, unified experience that empowers clients with total visibility and control over their mobility programs, regardless of what employees drive.  

“Our clients are looking for ways to optimize mobility across every aspect of their organizations,” said David Madrigal, Executive Vice President and Chief Commercial Officer, Element Fleet Management. “With Motus, we are offering a smarter, integrated approach that reduces costs, simplifies compliance, and creates better experiences for drivers—whether they are behind the wheel of a company car or their own vehicle.” 

 Through this collaboration, clients will benefit from: 

• Optimized cost and coverage: Aligned vehicle programs with role and operational needs to minimize waste and maximize efficiency. 

• Enhanced flexibility: Mobility options tailored to individual drivers, with both fleet and reimbursement solutions. 

• Unified program management: A single view of all transportation needs, with integrated compliance, safety, and policy oversight. 

• Seamless scalability: Reduced administrative burden and enhanced scalability via integrated technology platforms and shared insights. 

“Mobility today is about meeting workers where they are and giving companies the tools to manage that complexity with ease,” said Vanessa Brangwyn, Chief Revenue Officer of Motus. “Together with Element, we are eliminating silos and helping companies achieve greater agility while putting driver experience and efficiency at the center.” 

The partnership will also provide: 

• Reimbursement program design based on deep expertise and industry benchmarking  

• An integrated driver enrollment process 

• A unified view of costs and allocations 

• Top-rated and easy-to-use driver mobile app for mileage tracking, compliance visibility, and reimbursement 

• Streamlined fleet services from acquisition to resale 

This joint solution, another pillar of Element Mobility (Element’s newest division to advance next-generation fleet technologies), is now available to organizations across the United States and Canada, supporting their goals of operational efficiency, employee satisfaction, and financial performance. 

About Element Fleet Management: 

Element Fleet Management (TSX: EFN) is the largest publicly traded pure-play automotive fleet manager in the world. As a Purpose-driven and client-centric company, we deliver value through scalable, sustainable, and technology-enabled fleet and mobility solutions. With operations across North America, Australia, New Zealand, Ireland, and a growing global footprint through our technology platform Autofleet, we provide our clients with end-to-end fleet management services — from vehicle acquisition, maintenance, and risk management to route optimization, electric vehicle integration, and remarketing. At Element, we combine our fleet management expertise with advanced digital capabilities in order to unlock real-time data insights, dynamic planning tools, and advanced optimization that maximize the cost efficiency and vehicle productivity of our clients’ fleets. For more information, please visit: https://www.elementfleet.com. 

About Motus  

Motus is the leading expert in vehicle reimbursement and driver risk mitigation, offering platforms that simplify the reimbursement and management of driving costs through personalized calculations. With an unmatched pool of data refined over more than 80 years, Motus is the preferred partner to top Fortune 500 companies and organizations committed to workplace agility. Motus data, captured and analyzed across the world’s largest retained pool of drivers, underpins the annual Internal Revenue Service (IRS) business mileage standard. For more information, please visit www.motus.com or connect with us on Twitter, Facebook, Instagram, or LinkedIn.  

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The average field employee spends about one third of their entire work week (13 hours) in their vehicle– making the car a primary workspace and a vital component to get right. With this in mind, the research team at Motus assessed data from over 4,000 driving employees to uncover how legacy passenger fleet programs are failing to keep pace with shifting employee expectations and regional costs of living. The data reveals substantial performance differences across multiple business-critical metrics: 

Employees are happier when they can use their own vehicle.

• Satisfaction increases by 43% when employees can choose vehicles that align with their personal preferences. 
• 68% of former passenger fleet drivers report increased job satisfaction after switching to reimbursement programs.

Not all reimbursement programs are created equal, and modern convenience matters. 

• Automated mileage tracking saves workers more than 21 hours annually in administrative tasks, and 64% of employees who drive now prefer GPS-enabled mileage tracking over manual reporting. 
• Companies implementing automated tools report 23% faster expense processing and 17% fewer reimbursement disputes. Overall, organizations see a 47% higher retention rate among mobile employees that routinely enhance their reimbursement programs. 

National reimbursement models are outdated and inequitable.

• Regionally-adjusted programs report up to 32% higher employee satisfaction, linking fairness to retention.
• Regional differences like higher fuel prices in the West, shorter but more expensive trips in the Northeast, and high, variable mileage in the South highlight the flaws of flat national rates.
• Despite fuel prices being up to 37% higher in the Western U.S. compared to the Midwest, companies continue to overlook regional differences when reimbursing for work-related driving.

From Ford to Subaru, the top 10 vehicles employees choose for work reflect the intersection of job demands and personal priorities.

• Ford (13.2%) and Chevrolet (10.0%) dominate in construction, manufacturing, and field service.
• Toyota (13.1%) and Honda (7.8%) are favored in healthcare and business services for reliability and efficiency.
• Emerging preferences—like Subaru in snowy regions and Hyundai/KIA in cost-conscious sectors—highlight how climate, budget, and role all factor into vehicle selection.

“The 2025 Benchmark Report makes two things clear: The era of the company car is coming to an end, and one-size-fits-all reimbursement programs consistently underdeliver compared to flexible alternatives,” said Phong Nguyen, CEO of Motus. “Employees increasingly value choice and flexibility, and rigid national models are failing those in high-cost regions. With regionally tailored solutions and intelligent technology, Motus is driving greater satisfaction, reducing inefficiencies, and helping organizations retain top talent.”

To download The State of Corporate Driving in America: 2025 Benchmark Report now. 

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Motus Protect offers a central solution for employers to proactively mitigate risks associated with employees who drive as part of their job. Featuring Auto Insurance Monitoring, Motor Vehicle Record Monitoring and Driver Training, Protect collectively provides the essentials for due diligence and risk management.  

Beyond the benefits of centralization, Protect breaks from the common industry standard of bi-annual coverage checks with a more active approach to insurance monitoring. By flagging and alerting any potential changes or lapses in coverage that can occur over the course of a policy term–not just at the term’s end date, Motus delivers up to 6x faster visibility. 

“Being recognized with a Stevie Award in the Transportation Product and Service is a testament to our team’s commitment to innovation and customer impact,” said Jonathan Steele, Director of Product Management at Motus. “Motus Protect was designed to help organizations simplify driver risk management using the same platform as their vehicle reimbursement program. From HR leaders to mobile employees, Motus empowers customers to replace risk and administrative complexity with trust, confidence, and personalized protection.” 

In recognizing Motus Protect, the judges emphasized its role in today’s mobility landscape: “Motus Protect is a vital risk management solution addressing rising insurance costs and corporate liability. Strong adoption rates and efficiency gains reinforce its value.” That sentiment was echoed by Stevie Awards president Maggie Miller, who noted, “Organizations across the United States continue to demonstrate resilience and innovation. The 2025 Stevie winners have helped drive that success through their innovation, persistence, and hard work.” 

Employers are unfortunately one catastrophic event away from significant financial losses and damage to their corporate reputation. While never reduced completely, organizations are looking for ways to uncover and proactively address liabilities from employees that drive personal cars for work. Motus Protect presents a distinct driver risk mitigation advantage by giving companies a wide range of configurable building blocks to meet their risk tolerance. 

Details about The American Business Awards and the list of 2025 Stevie winners are available at www.StevieAwards.com/ABA. 

For more information about Motus Protect, visit https://www.motus.com/solutions/safety/  

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Rajagopal joins Motus’s executive team after leading transformational initiatives in both the B2B and consumer space. After spending a decade driving expansion and innovation for several high-growth business units at Amazon, Rajagopal most recently played a pivotal role in growing and revitalizing Logos, a software provider serving the global faith market. Rajagopal served as both CFO and CEO of Logos and successfully reinvigorated organizational culture while growing product reach and breadth, improving financial performance and establishing fresh opportunities for financial expansion. 

 “Across his impressive career, Vik has demonstrated time and again his ability to think beyond the traditional confines of finance to drive transformative change across virtually all areas of the business,” said Phong Nguyen, CEO of Motus. “We’re thrilled to have Vik bring his passion, energy and excellence to Motus as we embark on the most exciting chapter in our history.” 

“I’m honored to join a fantastic organization in Motus, and I wholeheartedly embrace the challenge of my role as CFO,” said Vik Rajagopal, CFO, Motus. “I look forward to partnering with our talented and energetic team to continue cementing Motus’s status as the undisputed leader in vehicle program solutions.”  

Along with his deep experience in financial leadership, Vik is also a Board Director for Petros Network, a non-profit which equips indigenous leaders in Sub-Saharan Africa and Southeast Asia to lift their communities through spiritual, social and economic transformation. 

About Motus 

Motus is the leading expert in vehicle reimbursement and driver risk mitigation, offering platforms that simplify the reimbursement and management of driving costs through personalized calculations. With an unmatched pool of data refined over more than 80 years, Motus is the preferred partner to top Fortune 500 companies and organizations committed to workplace agility. Motus data, captured and analyzed across the world’s largest retained pool of drivers, underpins the annual Internal Revenue Service (IRS) business mileage standard. For more information, please visit www.motus.com or connect with us on Twitter, Facebook, Instagram, or LinkedIn. 

Contacts 

Paul Davenport: press@motus.com  

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Founded in 2015 by Alex Marlantes and Gabriel Garza, Everlance was created to empower mobile workers with easy-to-use productivity tools. The company’s self-managed vehicle reimbursement solution has helped over 4 million drivers track their miles automatically, log expenses, and maximize their take-home pay.

The complementary offerings will enable Motus to serve the broadest range of companies with solutions that range from highly tailored and integrated to self-installed and self-managed. Everlance’s origins in the consumer market bring a top-rated mobile app and employee experience, while Motus’ leading analytics and business intelligence deliver unparalleled decision support capabilities. The unique strengths of each company combine to create a product portfolio that will be able to meet customers’ needs today and in the future.

“The success of so many organizations depends on employees driving their own cars as part of their jobs,” said Phong Nguyen, CEO, Motus. “For those businesses with sales teams, merchandisers, home healthcare or a host of other critical roles—it can be a struggle to gain the visibility and control they need to optimize reimbursement spend, mitigate risks, and bolster the productivity of all those employees on the road. By joining forces, Motus and Everlance will be able to offer our customers a more robust set of mileage reimbursement, driver safety and training, and related tax and compliance solutions for every kind of employee who drives.”

“Motus and Everlance have an incredible opportunity to help organizations of all sizes reimagine reimbursement solutions for employees who actively drive for work,” said Alex Marlantes, CEO, Everlance. “I’m thrilled about the immense value that our combined teams can deliver by bringing best-in-class reimbursement solutions to the market.”

Motus is a portfolio company of leading private equity firms Permira and Thoma Bravo. For more information about today’s news, please visit: www.motus.com

About Everlance

Everlance is a top-rated mileage and expense tracking app designed to help self-employed individuals and businesses save money and time. With over 4 million users, Everlance offers an automatic, accurate, and easy-to-use solution for tracking miles and expenses, ensuring users maximize their tax deductions and take-home pay.

About Motus

Motus is the definitive expert in mobile workforce solutions. Its platform simplifies the reimbursement and management of vehicle and device costs through personalized calculations. Powered by an unmatched pool of data, refined over more than 80 years, and updated in real time, Motus is the platform of choice for top Fortune 500 companies and organizations committed to workplace agility. Motus automotive data, captured and analyzed across the world’s largest retained pool of drivers, also underpins the annual Internal Revenue Service (IRS) business mileage standard, the amount an individual can deduct for business vehicle expenses. For more information, please visit www.motus.com or connect with us on Twitter, Facebook, Instagram or LinkedIn.

Media Relations Contact
Hannah Carroll
press@motus.com

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The 2025 business mileage standard rate increased to 70 cents from the 2024 rate of 67.0 cents and will go into effect January 1, 2025.  

Driving costs have changed in 2024 due to some key factors and trends, including: 

• Increased cost to buy a car: vehicle acquisition costs continue to rise, increasing depreciation. 
• Increased cost to own a car: auto insurance, maintenance, and repair costs all increased year-over-year.  
• Decreases in fuel prices: although fuel prices have fluctuated throughout the year, overall fuel prices in 2024 have been lower than in 2023.  

The IRS business mileage standard cents-per-mile (CPM) rate provides a tax-free threshold for reimbursements that U.S. employers can offer to employees, in addition to individual tax deductions.  

For high-mileage drivers, the IRS Fixed and Variable Rate (FAVR) reimbursement method is a more accurate and equitable solution. FAVR ensures compliance by tailoring reimbursements to localized costs of vehicle ownership and fuel aligned to the company’s standards for what the role requires. Together, FAVR and CPM programs enable companies to provide fair, compliant reimbursement strategies that address the needs of every driver, regardless of their annual business mileage. 

“So many factors continue to impact driving costs in significant ways,” said Phong Nguyen, CEO of Motus. “It’s essential for business leaders to support their employees who drive as a part of their job – and rely on their vehicles for work – by implementing fair and accurate reimbursement strategies while also optimizing reimbursement spend and mitigating waste and risk.” 

Motus gives companies visibility and control over their vehicle reimbursement and risks while improving employee satisfaction by offering the broadest range of tax advantaged reimbursement programs. Proactive optimization produces the best results over the life of every program – powered by superior service and support for savings that are IRS compliant. Over 3,000 companies rely on Motus to create optimized vehicle reimbursement strategies to meet their business objectives and to navigate changes that affect their employees.  

1 Motus is the parent entity of Runzheimer International 

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BOSTON, Mass., December 10, 2024 – Motus, the industry leader in vehicle reimbursement and risk mitigation for businesses that depend on employees who drive as a part of their job, today announced the launch of Insights Pro, a groundbreaking add-on to its Reimburse solution. This new offering empowers data-driven organizations with advanced analytics and customizable dashboards, allowing them to demonstrate the value of their programs and to continually optimize spend, reduce risk, and increase field team productivity.  

In today’s fast-paced business environment, the need for comprehensive data-driven insights in reimbursement programs has never been more critical. Built on Motus’ best-in-class Insights functionality, Insights Pro delivers powerful trend and comparative analytics that dramatically increase data visibility for Motus Reimburse administrators, making deep analyses faster, easier, and more actionable. Whether it’s uncovering mileage outliers and trends or enhancing field and location productivity, the platform delivers actionable insights through customizable visuals tailored to company-specific needs.  

“So many companies are now running reimbursement programs that require a deeper level of analytics to provide the visibility and controls that enterprises need to optimize spend, reduce risk, and enhance field employee productivity,” said Phong Nguyen, CEO of Motus. “We’ve listened to our most progressive customers to develop Insights Pro to deliver critical decision support and actionable insights to their sales, operations, and financial leaders even faster and more comprehensively.” 

With the launch of Insights Pro, Motus further enhances its reputation as the industry-leading enterprise-grade vehicle reimbursement platform. These robust analytics capabilities give businesses of all sizes unparalleled visibility and insights, transforming their data-driven
decision-making into a powerful strategic business tool. 

For more information about Insights Pro and to learn how it can transform your reimbursement program, please visit https://in.motus.com/contact-us-insights-pro. 

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What is the standard mileage deduction?

For those who may not be familiar, the IRS standard mileage rate is a benchmark that companies can use to pay tax-free reimbursements to employees who use their own vehicles for business.

Prior to the 2018 Tax Cuts and Jobs Act (TCJA) enacted by the Trump administration, drivers were able to write off business mileage on their taxes. Once signed into law, this act no longer allowed employees to claim mileage as a business expense deduction. To remain compliant with state and federal labor laws, many companies responded by reimbursing their employees who drive for work at or below the IRS mileage rate to remain compliant with state and federal labor laws.

What is the standard mileage deduction used for?

Companies still use this rate to reimburse employees who use their personal vehicles for business driving. However, that is not its intended application. The IRS mileage rate is a guideline for mobile worker reimbursement because it is the threshold for taxable reimbursement. Employee reimbursements are tax-free as long as a company’s allowance or cents-per-mile reimbursements are not above the annual rate.

What factors will determine the 2024 IRS mileage rate?

The IRS monitors trends in business driving based on analysis from the world’s largest retained pool of drivers to calculate this rate, which is then used to determine taxation. If a company provides a reimbursement higher than the IRS standard mileage rate, that reimbursement becomes taxable. Below are some of the major factors that impact business driving and how the rate is calculated.

1. The Price of Gas

While there are more expenses to driving than just fuel costs, they still play a significant role in calculating the 2024 IRS mileage rate. Fuel can make up as much as 23% of driving costs. While most of the components of gas prices are typically stable, crude oil prices change daily and are the main influencer of prices at the pump. Market volatility ebbed and flowed since the pandemic with production disruptions such as the war in Ukraine and events in the Middle East.

These extenuating circumstances continue to disrupt conventional price cycles and make it challenging to accelerate production back to  normal levels. In the last five years, gas prices hit the lowest average in 2020 at a price of $2.19 per gallon (when demand was low and the market was oversupplied). That price point seems very distant at the 2023 average of $3.60. It should be noted that the average price in 2022 was $3.98, but with the number of conflicts currently impacting oil producing nations, the future of oil prices remains unclear.

2. Vehicle Costs

Vehicle prices have been high all year, even before the autoworkers strike. With the continued UAW strike, vehicle prices are expected to climb even higher. Not only have vehicle prices climbed, but inflation has pushed the FED to raise interest rates multiple times this year. Still, demand remains high. The average used vehicle price was at $27,028 in July (before the UAW strike) while the new vehicle retail transaction price has eclipsed $48,334, up nearly $200 since last year. How the strike impacts these prices and sales of vehicles remains to be seen.

3. Depreciation Rates

Depreciation typically goes up year over year, and may have had a similar influence on the 2024 IRS mileage rate. The past few years, however, have been different. The disparity between supply and demand created a pricing bubble that is amplifying costs and residual values. This caused depreciation rates to fall. During the pandemic, depreciation rates also fell more rapidly than anticipated due to disruptions in the supply chain and uneven recovery in many sectors. Vehicle depreciation had been holding steady in the 12-17% range year-over-year prior to the pandemic. However, in 2020 alone there was an 88% year-over-year decrease. Vehicle depreciation remains lower than pre-pandemic levels in 2021, and with the UAW strike may decrease again in 2023.

4. Insurance Rates

In the automotive world, 2023 has been a year of disruptions and rising prices. Like new vehicle prices, insurance premiums have increased in 2023. That might not necessarily be news, insurance does tend to see year-over-year increases. What is news is that premiums rose 17% in the first half of the year. That’s over twice the predicted rate of 7% and could impact the 2024 IRS mileage rate.

How should your company prepare for the 2024 IRS mileage rate?

If your company reimburses at the 2023 IRS mileage rate of 65.5 cents per mile, we encourage you to seek an alternative program. Why?

• Reimbursing at the IRS mileage rate isn’t fair for all drivers. Ultimately, it creates winners and losers depending on the amount of business miles traveled. Companies often over-reimburse high mileage drivers for the business use of their vehicle while low mileage drivers wind up being under-reimbursed. Due to these reasons, it’s important to identify a program that enables your organization to reimburse accurately, as it will likely improve cost control and employee morale.
• The cost of fuel and vehicle maintenance varies between cities, states and regions, and the IRS mileage rate fails to account for the geographic differences in price. Standardized rates or lump sum allowances generate wasteful spend and create further reimbursement inequities.
• The appropriate cents-per-mile reimbursement for your business is likely lower than the IRS mileage rate. The IRS mileage rate was not calculated to serve as a universal reimbursement rate. It is intended to establish a limit on how much organizations can reimburse their employees without being taxed, not a company’s cents-per-mile rate.

What comes next?

For most companies, the 2024 IRS mileage rate will mean an adjustment of reimbursement payments and budgets. For companies looking for opportunities to control costs, now may be the time to find a vehicle program alternative, one that’s a better fit for your businesses. The next step for those looking at other program options is education. Learn more about the alternatives in our post, Vehicle Programs: The Guide to Vehicle Reimbursement Programs.

Learn More Today

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